Administrative Assistant

Summary

We are looking for a highly organised and proactive Administrative Assistant to provide efficient administrative and clerical support to our office. The ideal candidate will be detail-oriented, self-motivated, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide administrative support to management and staff.
• Manage correspondence, emails, and phone calls professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain filing systems (both digital and physical) and ensure the confidentiality of records.
• Prepare reports, memos, and other documents as requested.
• Assist with procurement, inventory management, and office supply ordering.
• Support HR and finance departments with basic documentation and data entry.
• Perform other related administrative duties as assigned.

Qualifications and Requirements

• Minimum of OND / HND / Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Two to three years of relevant administrative experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational, multitasking, and problem-solving abilities.
• Professional appearance and positive attitude.

Job criteria

• Employment type: Permanent contract
• City: Nairobi, Eastern, Nyanza, Central
• Experience level: Less than 2 years - 2 to 5 years - 5 to 10 years - More than 10 years
• Educational level : Technical school - College - HND - Bachelor - Master - Doctorate
• Spoken language: English> good level
• Number of Position(s) : 3

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management