Deputy Director Supply Chain Management

Duties and Responsibilities at this level will entail:

• Overseeing the development and implementation of procurement and disposal plans and budgets.
• Reviewing purchase requisitions against stock records.
• Advising the Accounting Officer through professional opinion on procurement and disposal awards in accordance with the Public Procurement and Asset Disposal Act 2015 and Regulations 2020.
• Overseeing timely preparation and submission of statutory returns reports.
• Preparing tender documents and publishing procurement and disposal opportunities.
• Spearheading the development of tender specifications and performance standards.
• Managing and participating in procurement negotiations with suppliers.
• Monitoring and evaluating the delivery and quality of approved supplies.
• Managing disposal of obsolete machinery, equipment and other salvage goods.
• Overseeing effective procurement management to drive optimal and cost-effective supply of goods and services to the organization.
• Overseeing tender and disposal openings and ensuring preparation of subsequent minutes.
• Providing secretarial services to the Tender Evaluation Committee.
• Ensuring compliance with the Public Procurement legal framework and HELB policies.
• Streamlining procedures and resolving risks related to procurement.
• Overseeing preparation of periodic procurement, disposal and logistics reports indicating cost implications to departments.
• Overseeing the development of procurement and contracting requirements including monitoring of contracts.
• Overseeing quarterly and annual stock takes.
• Overseeing the preparation of supplier performance evaluations.
• Maintaining safe custody of procurement and disposal records.
• Spearheading compliance with relevant ISO standards.
• Overseeing the formulation of the institution’s annual consolidated procurement and disposal plans.
• Overseeing statutory communication to bidders on institutional procurement and disposal decisions.
• Continuously monitoring requisitions.

For appointment to this grade, an officer must have:

• Served for a cumulative period of fifteen (15) years relevant work experience, three (3) of which must have been at the grade of Assistant Director, Supply Chain Management or in a comparable position.
• Bachelor’s degree in Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management option), Business Administration (Supplies Management option) or equivalent qualification from a recognized institution.
• Master’s degree in Supply Chain Management, Logistics and Supply Chain Management, Procurement, Business Administration (Supplies Chain Management option), Commerce (Supply Chain Management option) or equivalent qualification from a recognized institution.
• Leadership course certificate lasting not less than four (4) weeks from a recognized institution.
• Membership to the Kenya Institute of Supplies Management (KISM) or a relevant professional body and in good standing.
• Valid licensed supplies practitioner.
• Certificate in computer applications.
• Shown merit and ability as reflected in work performance and results.

Key Competencies and Skills

• Analytical skills.
• Communication skills.
• Strategic and innovative thinking.
• Interpersonal skills.
• Negotiation skills.
• Leadership skills.
• Team building ability.
• Mentoring and coaching.
• Demonstrates managerial, administrative and professional competence as reflected in work performance.

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing