Procurement Specialist (finance)

Key Accountabilities

• Procurement Policies
• Define and implement the procurement policy according to the group strategy. To ensure compliance with statutes and also various policy guidelines of Parapet limited.
• Implement Effective Reporting Systems
• To maintain a complete and updated database and to manage identification, negotiation and selection of vendors/suppliers.
• Cost Management & Optimisation
• To support in coordination in the procurement & supply chain management function of all Parapet Limited’s subsidiaries so that there is significant savings in the direct material cost.
• Manage the external spend of the Parapet group of companies. To work on cost reduction measures.
• Business Unit Finance & Procurement
• Cadre Management
• Span of Control Procurement Assistant, Store Keeper and Distribution Clerk Purchasing Function
• Responsible for the group purchases, the Procurement Specialist will interact with the Group Heads of the various departments to ensure on-time delivery and in accordance with expected quality specifications consistently.
• Supplier Relationship
• Manage the relationships with the suppliers, negotiate and establish the contracts with the suppliers.
• Manage and follow up the approved vendor portfolio. Leverage the volumes and keep a unified interface towards suppliers.
• Budgetary Management
• Provide budgetary information/KPI’s to all business units to ensure understanding and client quotations accurately reflect operational costs.
• Products & Materials Quality
• Define procurement objectives and oversee quality control throughout its life cycle. Secure full ownership of the material and services in all the subsidiaries including project stations in managing stocks control.
• In Charge of Departmental Coordination
• Plan, execute, and finalise procurement projects in accordance with deadlines and within budget, acquiring resources and coordinating the efforts of team members and internal staff.
• Management of The Procurement Function
• Provide effective leadership to the supply chain team and manage the team in the various roles so as to achieve cohesion and clarity which helps them fulfil the departmental mission.
• Coordinate with the team the setting of specifications and the evaluation of the suppliers departments in order to deliver according to plan.

SKILLS, COMPETENCIES, QUALIFICATIONS, EDUCATION AND EXPERIENCE

• A Degree in purchasing & supplies management or a related field from a recognized institution
• Minimum 8 years relevant experience in a recognized institution and 5 years in a similar position
• A Master’s degree in procurement & logistics or MBA in strategic management from a recognized institution will be an added advantage
• Knowledge of an ERP System for purposes of Inventory Management
• Inventory Management Skills Excellent negotiation skills
• Ability to interact with a diverse group of people
• Good organization and planning skills
• Good problem-solving skills A member of a relevant professional body
• Professional certification in supply chain
• Management (Preferably CPIS)
• Should have exposure to multi country procurement activity, international procurement and shipment
• Track record of achievements in previous engagements
• Excellent oral and written communication skills

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing