Receptionist And Personal Assistant

Job summary

Dynasty Developers Limited is a fast-growing real estate company based in Parklands, Nairobi. We are seeking a highly organized, proactive, and professional Receptionist who will also serve as a Personal Assistant to support daily operations and help keep the company and management structured, efficient, and productive. 

Salary: Ksh 30,000

Employment Type: Full-time

Key Responsibilities:

Front Office & Client Management

• Welcome and attend to clients, visitors, and tenants professionally
• Answer and direct calls, emails, and inquiries promptly
• Maintain a clean, organized, and professional reception area

Personal Assistant & Executive Support

• Manage daily schedules, calendars, and appointments
• Organize meetings, property viewings, and company activities
• Follow up on tasks, deadlines, and commitments to ensure completion
• Assist in planning and organizing business and personal schedules
• Coordinate travel, meetings, and reminders
• Act as a gatekeeper and organizer for management priorities

Administrative Duties

• Prepare documents, reports, and correspondence
• Maintain filing systems and client records
• Handle office supplies and coordination
• Support sales and management teams with logistics

Qualifications & Education

• Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or related field
• Additional PA or office administration training is an advantage

Experience Requirements

• Minimum 1–2 years of experience as a Receptionist, Personal Assistant, or Administrative Assistant
• Experience in a real estate or corporate office environment is an added advantage

Key Skills & Competencies

• Exceptional organization and time management skills
• Strong multitasking and follow-up abilities
• Excellent communication and customer service skills
• High level of discretion and confidentiality
• Strong computer skills (MS Office, email, scheduling tools)
• Ability to work independently and proactively
• Problem-solving mindset and efficiency-driven

Personal Attributes

• Highly organized and detail-oriented
• Energetic, proactive, and reliable
• Professional appearance and conduct
• Able to anticipate needs and take initiative
• Strong work ethic and positive attitude

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management