Secretary

Job Summary

The Secretary is responsible for providing administrative and secretarial support to Management by coordinating schedules, handling correspondence, organizing meetings, maintaining records, and ensuring the efficient day-to-day operation of the office while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Prepare, type, and distribute correspondence, reports, and other official documents.
• Receive, screen, and direct phone calls, emails, and visitors professionally.
• Organize meetings, prepare agendas, take minutes, and follow up on action points.
• Maintain accurate filing systems and employee records, both physical and electronic.
• Coordinate travel arrangements, accommodation, and logistics where required.
• Manage office supplies and ensure smooth day-to-day administrative operations.
• Liaise with internal departments and external stakeholders on behalf of Management.
• Handle confidential information with discretion and professionalism.
• Support the preparation of reports, presentations, and other administrative documents.
• Ensure timely handling of incoming and outgoing correspondence.
• Perform any other administrative duties as assigned by Management.

Educational Qualifications

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Office Administration, or a related field.

Experience

• Minimum of 1–2 years of experience in a Secretary, Personal Assistant, or Administrative Assistant role.

Required Skills and Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time management skills.
• Ability to multitask and work under minimal supervision.
• High level of integrity, confidentiality, and professionalism.
• Excellent interpersonal and customer service skills.
• Strong attention to detail and problem-solving abilities.

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management